Minutes of meeting held 4th February2019 at Hundith Hill Hotel,
Present: Peter Lister, Roger Fisher, Ian Aitken, Russell Grant, Pearl Wilson, Kerryl Steel & Richard Barnard.
Apologies: Sam Steel, Chris Wilson and Stephen Dixon
Matters Arising: None
CMSG/ANECC/ANWCC/SACC: Greystoke part of Northern Car Club Championship
Greystoke: Finances discussed, John Stone has said he wont be sponsoring the event for 2019, possible looking at increasing entry fees
Membership 2019: 35
4th Feb Committeee
17th Feb Tarmac Autotest – Chris Hunter at Dunmail
4th Mar Committee
9th Mar Malcolm Wilson Rally
18th Mar AGM – Hundith Hill
1st April Committee
7th April Tarmac Autotest- Russell Grant
28th April Rallytest
7th May Committee
19th May Autotest
3rd Jun Committee
10th Jun Grass Autotet/Bannockburn
Online Banking – Forms from bank to apply for for online banking but need to be queried as to whether they’re the right ones for the club.
AGM From 2020 onwards the AGM will be moved from March to February with data on that month to be agreed.
Old Venue Photos All photos now have new homes.
Any Other Business.
COC Replacement – Still no news as to the training which is needed to train up a new Clerk of Course.
Rallytest Venues Rowrah has been mentioned as a possible Rallytest venue but the cost to hire venue is £500 with entries being thought of as much as £35 to cover costs, Old Side, Silloth and old Alco factory possible other venues.
General Data Protection Regulations (GDPR)
The Club Committee will ensure
The information collected is restricted to a minimum being only contact data to enable Club members to be kept informed of Club business and organised events.
Membership application forms will notify members of the intended storage of their contact
details and confirm of the intention to delete such data when members leave.
Only information provided on membership application forms will be retained and stored
securely in a manner to enable easy removal of such record data, the information will be stored electronically.
Access to the data will be restricted to committee members such as the Chairman, the Membership Secretary and Newsletter Editor.
Such data stored will not be used for marketing purposes.
An Impact Assessment will be made prior to any proposed change in how the stored data may be used.